Once the project reaches its last semester of implementation, the project will have to provide an overview of project and partnership achievements at the moment of closure (both in terms of finance and content) and the potential durability of these achievements.

The Final Report is a therefore a key set of documents for communication and capitalisation purposes and represents the project business card. 

The documents required at the end of a project are the followings:

1. Last regular Progress Report (within 2 months after the end date of the project's activities)
2. Closure Report (within 2 months after the end date of the project's activities)
3. CD-rom (within 2 months after the end date of the project's activities)
4. Administrative Closure Checklist  (within 2 months after the end date of the project's activities unless an additional Financial Report is requested by the project, in which case, this checklist shall be submitted within 5 months after the end date of the project's activities)
5. Additional Financial Report for the +3 months (within 5 months after the end date of the project's activities)

1. If the project does not intend to claim costs for the extra 3 months beyond the end of the project implementation:

The LP will have to submit the following documents within 2 months after the end of the project implementation:

- the last regular progress report (original paper signed version + electronic version)

- the Closure Report (electronic version only)

- the CD-ROM

- the supporting documents indicated in the administrative closure checklist (electronic version)

2. If the project intends to claim costs for the extra 3 months beyond the end of the project implementation:

The LP will have to submit the following documents within 2 months after the end of the project implementation:

- the last regular progress report (original paper signed version + electronic version)

- the Closure Report (electronic version only)

- the CD-ROM

Once these documents have been delivered to the JTS, the LP will then ask the JTS for the additional financial report template. 

For further details  

• on the submission procedure, please refer to factsheet "Project Closure".
• on the Closure Report, please download the pdf template.
• on the Administrative Closure Checklist, please download the document.

An end of project audit is no longer required because First Level Control is carried out throughout the life of the project.

Please, be aware that at least 1 on-the-spot administrative check shall be performed by the FLC of each project partners and at least 1 physical on-the-spot check in case of investment.

These verifications must be performed by the respective project partners' FLC bodies and not by the LP FLC bodies for all project partners.

The documents related to the project (invoices, accounting documents, controls and audits' reports, project results, etc.) have to be kept and must be accessible at least until the 31st December 2025.